Situational Picture

In a crisis situation, the amount of information and the need for communication increases sharply. Formation of a situational picture  is of paramount importance so that decisions can be made in a reasoned and timely manner. Forming a snapshot helps to understand the scale, impact and possible measures of the crisis.

The organization, and especially those leading the crisis, need a single common, up-to-date and comprehensive snapshot to manage the situation. To create the leadership prerequisites, the vast majority of messages must be able to be handled outside of the management team. The information shall be reviewed, the tasks assigned to it shall be monitored, and an attempt shall be made to anticipate possible future events and to make alternative proposals for decisions.

The first step in establishing a sitationa pctre is to obtain information from various sources, such as authorities, media reports, internal reports, stakeholders and other stakeholders. It is important to constantly monitor the development of the situation and regularly update information. Analysis of the collected information is an important stage in the formation of a snapshot. Information must be evaluated on the basis of reliability, timeliness and relevance. This may include analysis of statistics, forecasts, expert estimates, and other sources. The analysis identifies the key effects and forms an overall picture of the situation.

Visualizing information can help to perceive the snapshot more clearly and effectively. This may include the use of maps, charts, infographics, and other visual elements. Visualization can be used to present information perceptibly and help decision making. Sharing a snapshot with appropriate content to all those who need information is essential in a crisis situation. It is important to communicate clearly and in real time about the state of the crisis, its impact and the measures that are being taken to manage the situation. Information sharing can take place through various channels such as websites, email, SMS, briefings and social media channels.

We instruct and train companies to create a suitable way for themselves to form, report and share their situational picture as part of disaster management.